Monterey Select Board
Minutes of the meeting of 5/12/08
Meeting Opened at: 8:30am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jon Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News and Raymond Tryon
The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
1. The Board mentioned to M. Forbes a resident’s concern regarding use of the truck to blow the leaves off the road. The citizen felt that it was a huge waste of resources to just blow the leaves into the ditches which will lead to plugging up the drains. M. Forbes stated that the Highway Department will continue to blow the leaves off of the road and out of the ditches as it’s necessary to do so.
2. M. Forbes researched the State’s policies on having a dock and read the paragraph to the Board that stated that keeping them (your dock) in the body of water all year long is an “at your own risk” decision. M. Noe let the Board know that Mr. Weinstock called to state that at this time he is unable to make a Monday morning meeting and requested to have a phone conference instead. The Board did not agree with holding a phone conference and felt if Mr. Weinstock is interested in discussing the matter further, Mr. Weinstock would need to make arrangements to attend a Monday meeting.
3. M. Forbes discussed the beaver issues the Highway Department is currently running into. He is currently researching options to resolve these problems long term.
4. M. Forbes stated that the glass partition for the Inter-Departmental Secretary’s office (to control heating and cooling issues) should be installed soon.
5. The Board and M. Forbes discussed the future of the Salt Shed: the Town has approved the funds (at a previous Town Meeting), plans have been drawn up but the Board would like to condition the project on receiving funds from the State to help build this. M. Forbes estimated that approximately $12,000 could be saved a year in salt costs if we had the shed built now (currently the sand has to have salt added to it to prevent it from freezing), it would also allow for larger amounts to be stored allowing for possible discounts on large quantities purchased. M. Forbes also felt that waiting to build the shed could cost the Town more in the long run due
to rising costs in building materials, etc.
6. Curtis Rd will be closed on Tuesday, May 13 in order for the Highway Department to work on the drainage in preparation for the upcoming paving project. Jersey barriars will be set up.
7. The ceiling fan that is falling in the upstairs bathroom was discussed: M. Forbes stated that this is on the crew’s list to do as is the sink in the basement bathroom that is leaning.
8. The Board discussed the handrail for the front porch that has been on the agenda for some time now. M. Forbes stated that this was supposed to be handled by M.D. Amstead, he will contact Mark on it’s status.
9. The Board also asked about the agenda item “rusty back railing” and M. Forbes stated that it was a concern of a former Select Board member and that it just needs a fresh coat of paint applied, he will add this to his crew’s to do list.
10. The Board discussed the agenda item regarding creating policies for work done in right of ways and existing stone walls located in said right of ways. J. Sylbert suggested contacting Town Counsel prior to making any policies. A letter was written to J. Pollard.
11. The Board discussed with M. Forbes whose responsibility it is to pay for repairs when there is an accident involving damage to town or personal property and property in a right of way. M. Forbes stated that the person responsible for the accident is typically charged with the clean up costs and any replacements costs incurred.
The board met with Building Inspector, Donald Torrico and reviewed the following items:
1. The Board requested that D. Torrico provide the Board with his appointment recommendations for:
a. Alternate Local Inspector
b. Gas Inspector
c. Inspector of Wires and an Alternate Inspector of Wires
d. Plumbing Inspector
2. D. Torrico stated that there are a lot of open permits out and a lot of permits have been issued. The projects coming in are mostly small projects.
3. Kutscher’s Sports Academy; the main lodge is all framed and they are continuously working on being in compliance with all Boards to open on June 21st. The Board of Health will need to perform inspections as well as the Building Inspector prior to any camp certificates being issued.
The board met with Police Chief, Gareth Backhaus to review the following items:
1. MVA on Saturday on Route 23, the driver is being charged.
2. Domestic call on Pixley Rd.
3. False alarm at the Town Hall on Sunday.
4. Assisted with an eviction on Hupi Rd.
5. Assisted a resident on Pixley Rd.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. The Board asked M. Noe to research the dates of previous 2nd Homeowner’s meetings the Board has held so that they may schedule this year’s meeting around the same time. This year’s meeting will be held on Saturday, July 12, 2008 at the Monterey Firehouse (pending the availability of the Firehouse, a use request form is being submitted today).
2. Weekly report was reviewed
3. M. Noe informed the Board that a complaint was received from the Office Manager and Legal Assistant for Kutcher’s Sports Academy regarding unreturned phone calls and requests for their final Zoning Board of Appeal documentation (which is handled by the Town Clerk’s office) so that they may file it with the Registry of Deeds and begin working on satisfying the conditions imposed by the Board of Appeals when their Special Permit was granted. W. Burkhart is going to follow up with the Town Clerk.
4. M. Noe informed the Board of a separate complaint received about the Town Clerk being unavailable on May 6, 2008 to certify names on the State Primary Nomination Paper (the deadline was 5pm on May 6, 2008). The person complaining stated that if the Town Clerk was not going to be available an alternate person was supposed to be designated and available at the Town Hall to accept the papers. The Town Clerk was called at home and met the gentleman here at a later time and informed M. Noe that she would be asking the Police Chief to accept any other documents that may be dropped off on that day; he agreed if he was in the office and not on a call or
running radar.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants were signed.
2. B. Gauthier gave the Board a corrected expense sheet.
At 10:48am the Chief of Police requested that the Board go into an executive Session to discuss some personnel matters. Wayne Burkhart took a role call (all Select Board members were present) and a motion was made to go into Executive Session to discuss personnel matters which was seconded and approved unanimously; the Board will return to an open meeting.
At 11:35am the Board returned to open session.
Miscellaneous Select Board Items Reviewed:
1. The Board signed congratulatory letters to all the newly elected and reelected officials. These will be mailed today with copies cc’d to the Town Clerk.
2. The Board approved the 5.5.08 minutes as written.
3. The Board contacted John Campetti of Foresight Land Services to let him know that the amount for the survey of the beach and surrounding property was appropriated for FY09 at this year’s Town Meeting and the Board would like Foresight to begin as soon as possible. Mr. Campetti scheduled the work to begin next week. The Town will request that Town Counsel forward all of his information on file to Foresight.
4. Sue Protheroe asked the Board’s opinion on the sign to be placed at Lake Buel stating that you are entering the Lake Buel Watershed. The Board was ok with the design and referred Sue to work with M. Forbes on getting them made up and placed in the proper spots.
5. The Board reviewed the appointment list and letters will be sent to the Boards that currently have vacancies that the Board requests each committee’s recommendations to fill those vacancies. M. Noe will work on those letters this week to be reviewed and signed next week.
6. S. Jenssen stated that he will be unable to make the All Boards Meeting on Tuesday, May 20th. The purpose of the meeting is purely informational regarding the Community Preservation Act.
7. The Board reviewed K. Frome’s response regarding her request for the $500 allocated for “I Love Monterey Day” and will discuss this at next week’s meeting.
8. J. Sylbert mad a motion to change the Select Board meeting times from 8:30am – 12noon every Monday to 9am – noon, the motion was seconded and approved unanimously. The Board agreed that from 8:30 – 9am, M. Noe will be available to D. Torrico and the Building Department exclusively. The Board asked M. Noe to submit a new meeting notice posting to the Town Clerk’s office and send a memo to M. Forbes and G. Backhaus to inform them of the time change.
A motion was made and unanimously approved to adjourn the meeting at: 11:45am
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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